THE GLASGOW UNIVERSITY LAW SOCIETY CONSTITUTION
Section 1: Name
The name of the Society shall be "The Glasgow University Law Society".
Section 2: Aims and Objectives
The aims of the Society shall be to provide (a) an annual Law Ball; (b) regular social and academic events for its members; (c) the opportunity for integration between law students from all years of study; (d) a point of contact for solicitors' firms wishing to advertise and contact members of the Society; (e) to publish the Glasgow Student Law Review
Section 3: Activities
The Society shall achieve its aims and objectives by securing sponsorship from external businesses and law firms. The Society shall host regular social events as well as academic debates, lectures and workshops.
Section 4: Membership
4.1Full membership of the Society shall be open to matriculated students of the University of Glasgow only.
4.2Non-Students may join as Associate members. Associate members shall not account for more than 20% of the total membership. Examples of associate members would be students from other universities, University of Glasgow staff and members of the public.
4.3The membership fee shall be set by the President of the Society at the beginning of the Academic Year.
4.4Once a Membership has been paid for, all members shall be members for the duration of their time at the University.
4.5Records of membership details are to be kept and maintained by the Honorary Secretary of the Society.
Section 5: Revocation of Membership
5.1 In the event that a GULS member acts in a way which endangers themselves or those around them, and if the Committee deems it necessary, membership can be revoked by a two-thirds majority vote of the Committee.
5.2 i) Where membership is revoked, the person involved must be notified within 5 days of the Committee vote.
(ii) The person concerned may appeal the revocation of their membership to the Honorary Secretary.
(iii) Where the Honorary Secretary receives an appeal, a Board consisting of the Honorary Secretary and two members of Law School staff must review the decision impartially and give a final decision on the matter.
(iv) In the event that an individual has their membership revoked, their membership fee will be donated to the chosen GULS charity for the year in question.
Section 6: Governance
6.1 The affairs of the Society shall be managed by a Committee consisting of four executive officers and not more than 16 other Committee members.
6.2 The executive officers of the Society shall be the President, Vice President Academic, Vice President Social, Honorary Treasurer and Honorary Secretary. They will be elected every year.
6.3 The Committee members shall not exceed 20 in number and should include at least one representative from each undergraduate year-group, a Media Convenor, a Sports Convenor and a Charities and Sponsorship Convenor.
6.4 Ex Officio Members of the society will consist of the Past President and the Editor-In- Chief of the GULS Review. Ex Officio members may attend meetings for the purposes of their remit, and do not hold voting rights in Society decision making.
6.5 Where the Past President cannot be present in Glasgow to fulfil their advisory duties, they may nominate a member of the previous year's Executive to carry out their duties for them.
6.6 Committee meetings can be held when required. The Honorary Secretary shall take minutes of the meetings and email them to all Committee members as soon as possible. If the Honorary Secretary is not present, another committee member will be chosen to take a record of the minutes.
6.7 Where a committee member is no longer able to fulfil their duties and either stands down or is removed from their post, a new member will be chosen by a vote of the committee on anonymous applications. The candidate who receives the most votes will be elected to the committee.
Section 7: Elections
7.1 The Society shall be under the democratic control of membership
7.2 Any member who is a matriculated student shall have full voting rights at General Meetings of the Society. At any General Meeting of the Society, the weight assigned to the total vote of Associate Members shall not exceed 10% of the total voting members present.
7.3 A new committee shall be elected each year towards the end of the second semester. They shall serve until elections are held the following year.
7.4 To stand for election, candidates must be members of the Law Society and students at the University of Glasgow.
7.5 All full members of the Society are entitled to stand for any position in the elections, except for representative positions, which candidates can only apply for if they are in the relevant year group.
7.6 Only one person may run for each post. Joint candidatures are forbidden.
7.7 To be eligible to run for election, the candidate must be a law student until the end of their term of office.
7.8 To be eligible to run for election, the candidate must not be spending any of their time in office on a study abroad programme.
7.9 The conduct of the Society's elections to membership of the Committee shall be the responsibility of the Returning Officer. The Returning Officer shall be responsible for booking a venue for hustings and all the administration relating to the election, i.e. contacting the administrator of the School of Law to organise a virtual election whereby all students can vote on the Moodle.
7.10 The previous term's President shall be the Returning Officer and the previous term's Vice-President shall be the deputy Returning Officer. If they are seeking re-election, they must ensure that the elections are conducted fairly.
7.11 If the previous term's President is not able to be the Returning Officer, then the previous term's Vice-President shall take over. Failing this, the President may select someone who if approved by two-thirds of the Committee to serve as Returning Officer.
7.12 The decision of the Returning Officer with regard to the running of the elections and interpretation of the Constitution shall be absolute and final.
7.13 The elections must take place by March 31st each year so that a Committee can be formed well before the following Academic Year. The Returning Officer shall ensure that all candidates and members of the Society are duly notified of the time and place of the elections by email at least one week before polling and that the poll remains open for at least seven hours.
7.14 A Candidate must nominate him/herself. Nominations shall open two weeks before the poll and close one week before the poll. The Returning Officer must ensure that all candidates and members of the Society are duly notified of the opening of nominations, by email. Prospective candidates should nominate themselves by e-mail to the Returning Officer.
7.15 The Returning Officer must ensure that all candidates and members of the Society are duly notified of who is standing for election by email and by posting manifestoes on Moodle at least three days in advance of the elections.
7.16 Each candidate for an executive post shall be invited by the Returning Officer to submit a written manifesto of up to 150 words by the close of nominations. The manifestoes will be distributed among the membership at least three days before the election and will be posted on the Law School Notice board .
7.17 Each candidate for an non-executive post shall be invited by the Returning Officer to submit a written manifesto of up to 100 words by the close of nominations. The manifestoes will be distributed among the membership at least three days before the election and will be posted on the Law School Notice board .
7.18 Hustings shall take place the day before elections and all candidates for all posts shall be given the opportunity to make a speech.
7.19 Following the conclusion of speeches, a brief Q&A session will take place, to allow all members to ask questions to respective candidates.
Section 8: Extraordinary General Meeting
8.1 An Extraordinary General Meeting (EGM) of the Society may be called at the instigation of the President or fifty percent of the members of the Society. At least seven days' notice of such a meeting shall be given to all members of the Society. The quorum at such a meeting shall be thirty members. The President, or, if the meeting directly concerns him/her, the Vice-President shall be responsible for publicising such a meeting.
8.2 An EGM shall have the power to:
8.2(1) require any Officer or Officer Committee member to give an account of his/her actions;
8.2(2) remove any Officer or non-Officer Committee member from office;
8.2(3) alter the Society's constitution.
8.3 Any proposed action at an EGM shall be approved by a two-thirds majority of those members present at the meeting.
8.4 Any Officer or non-Officer Committee member removed from office by the EGM through the procedure outlined above shall have a right of appeal to the Honorary Secretary.
Section 9: Annual General Meeting (AGM)
9.1 An Annual General meeting shall be held at the end of the tenure of each President. The date and time shall be left to the discretion of the President but must be held before March 31st each year.
9.2 The membership must be made aware if the date of the AGM, at least 7 days in advance of the meeting.
9.3 At the AGM, the President shall give a report of the activities of the Society over the previous year.
9.4 In lieu of an oral report, the President may write a small publicly available document of the activities of the Society.
Section 10: Discipline
10.1 If any Committee member is considered to be failing in his/her duty as a Committee member, a vote of impeachment may be proposed by either the President or seven other Committee members.
10.2 The proposers of such a motion shall give at least three days' notice to all Committee members of their proposal prior to the Committee meeting at which the matter shall be discussed.
10.3 The member in question shall be permitted to answer any allegations of misconduct or negligence brought against him/her prior to a vote on the matter.
10.4 If a majority of those present at the meeting (excluding the member in question) considers that member to be guilty of failing in his/her duty as a member of the Committee, he/she may be removed from the Committee subject to an appeal to the Honorary Secretary.
10.5 Such a vote of impeachment shall be a secret ballot undertaken in the absence of the member in question.
Section 11: Appeals
11.1 For the purposes of the removal of a Committee Member in section 8.1 by impeachment, the Honorary Secretary shall not be permitted to attend the Committee meetings or vote on the proceedings.
11.2 An Appeal shall be heard within a week of the Committee vote if requested by the removed member.
11.3 The Honorary Secretary shall chair a panel of three, chosen by himself to hear the Appeal.
11.4 The Appeal decision shall be final.
Section 12: Changes to the constitution
12.1 The Constitution may only be changed as follows:
12.2 by a two thirds majority at an EGM
12.3 by a three-quarter majority of those members present at any Committee meeting. At least five working days' notice of such a meeting shall be given to all Committee members.
12.4 Any change in the Constitution shall be submitted to the Honorary Secretary for prior approval.
12.5 Once the Honorary Secretary approves of the changes, the previous version of the Constitution shall be considered moribund.
Section 13: Equal Opportunities
13.1 The Society shall provide and promote equal opportunities, whatever a person’s race, colour, ethnic or national origin, religion, beliefs, sex, age, sexuality, HIV status, physical or mental disability, state of health, appearance, marital status or family circumstances.